Office 2013 / 2016 vs Office 365

Written by Lee Ramm on 26 August 2016
We look into why even the most risk averse companies are finally moving to Office 365.

There is no doubt that Office 365 is now one of Microsoft’s well established & proven service offerings. Whilst some IT Managers don’t like subscription based licensing models, and some FDs don’t like the idea of the ongoing subscription costs, in real terms Microsoft are very much weighting the cost of ownership in favour of Office 365.

If you have less than 300 employees for example then Office 365 Business Premium would be an ideal choice. This gives you a secure business email solution and proven collaboration tools along with a full copy of MS Office (excl. MS Access) for £7.80 per month. This makes the annual spend per user just under £94. Take into consideration that with O365 each user can install the latest version of MS Office on up to five devices compared to just one installation per purchased MS Office license. So with Office 365 your PC, laptop, tablet, and other mobile devices can all be loaded with the Office software suite. That coupled with access to your files across all those devices using the bundled cloud storage solutions, it starts to make a lot of sense.

There are also further advantages of going down the O365 route such as having access to the latest version of the Office suite as well as the online collaboration tools that integrate into it. Skype for Business for example gives you video conferencing and VOIP functionality without any need to configure bespoke hardware onsite. OneDrive for Business allows you to sync and share your files across your devices (and with others if required) via the bundled cloud based storage. For these reasons more and more of our customers have moved or are moving to O365 as an alternative to stand alone Office versions.

Some companies have resisted O365 because they bought their Office licenses outright previously. Of course you want to see a return on the upfront investment outlay you have already made on licensing but there comes a point where (unless you purchased your licences with Software Assurance) you are stuck on the version of Office that you bought at the time. This means that there will come a point where they are out of date and you’ll either need to purchase outright again or seriously consider O365. Whatever stage you are at why not give us a call for some friendly advice? We can steer you in the right direction and provide you with the right information to make the most of your existing licensing assets as well as looking at integration and co-existence options with Office 365.

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About the author
Lee Ramm
Lee heads up Polymorph’s IT Managed Services division (providing IT support and solutions for a wide range of clients) and has a Technical background with over 20 years’ experience in commercial IT support and solution provision.
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